From product brief to shipment, know what happens next.
See how we confirm bed frame and mattress requirements, review MOQ and container options, finalize the order details, and coordinate production through shipment.
Clear specifications and a confirmed order help both sides work from the same requirements.
Know what to prepare, confirm, and expect at each stage.
Whether you are replenishing established SKUs, adding bed frames or mattresses to your range, or assessing a custom design, start by clarifying your product requirements, target quantity, and what needs technical review.
Each stage identifies the information to prepare, the details to review together, and the checkpoint to complete before the order moves forward.
Seven stages from inquiry to repeat order.
Use this timeline to see what you provide, what we review, and what should be confirmed before the next stage. Samples and additional inspections are arranged where the project requires them.
Initial inquiry & buyer qualification
Tell us which products you are considering, where you sell, and the approximate quantity you plan to purchase. This helps us understand whether you need a standard model, a broader SKU mix, or a custom project.
- Target market and sales channel
- Bed frames, mattresses, or both
- Approximate quantity or container plan
- Target specifications and price level
Market & specification confirmation
We clarify the product details that affect fit, cost, packing, and production. Depending on the product, this may include size, colour, fabric, structure, storage function, mattress construction, firmness, thickness, and packaging.
For non-standard structures, new materials, special mechanisms, or complex customization, feasibility, production method, cost, and repeatability must be assessed before a commitment is made.
Product recommendation & quotation
Recommendations should fit your market, sales channel, expected volume, and target price. Review the model and specification together with MOQ, packaging, loading quantity, lead time, and trade terms—not unit price alone.
- Unit price and model details
- MOQ by applicable model / size / colour
- 20GP / 40HQ loading estimate
- Packaging and agreed trade terms
Different models, sizes, colours, and compatible bed frames or mattresses may be combined when MOQ, production conditions, and container capacity allow.
Quotation approval & PI
Before the Proforma Invoice or contract is confirmed, review the models, sizes, colours and fabric codes, quantities, prices, packaging, special requirements, and commercial terms. If a sample is needed, its approval can be part of this stage.
Deposit & Final Order Confirmation
The documented sales milestone is PI / contract confirmed + deposit received. After the deposit, the final order details are checked before production, including model, size, colour, fabric code, quantity, structure, functional configuration, packaging, and special requirements.
A 30% deposit is a historical standard reference; approved key customers may have separately agreed payment conditions.
Production, QC, inspection & loading
Production follows the confirmed order. The standard lead-time references are 30 days for standard products and 45 days for customized products, subject to the confirmed order and production conditions.
QC checks should reflect the agreed product specifications. Inspection pictures or videos may be provided, and third-party inspection can be arranged when required. If a foreseeable delay arises, the buyer should be informed of the updated expected timing.
After-sales support & repeat orders
After shipment, follow up on product condition, packaging, transit damage, installation, missing parts, and market feedback. When an issue occurs, collect photos, videos, affected quantities, and a clear description so the cause and response can be assessed.
Depending on the confirmed circumstances, solutions may include spare parts, replacement parts, replacement in a later shipment, a discount, or a credit note. Replenishment planning can then consider sales speed, inventory, lead time, and transit time.
See how product and packaging checks are carried out.
These photos show examples of product inspection, component arrangement, and packaging checks. The exact inspection scope and acceptance criteria should be confirmed for each order.
Product dimension inspection
A tape measure is used to check a bed component. The applicable dimensions and tolerances should be compared with the confirmed order specification.
Components and hardware
Components, fittings, and assembly instructions are shown together inside the package. The required parts should be checked against the relevant product and packing specification.
Product protection inside the carton
The opened package shows protective wrapping and an assembly instruction sheet. This image illustrates the packing arrangement, not a verified transit-test result.
Carton dimension check
The carton is measured with a tape measure. Confirmed carton dimensions can support packaging review and container-loading planning.
What a Real Inspection Record Shows
This example from an upholstered bed order shows the recorded sample size, defect classification and overall inspection result.
The inspection identified two minor defects: loose threads on the upholstered headboard and a paint finish defect on a metal bed-frame component. The report recorded an overall result of “Conform”.
Inspection scope and limitations are noted below so buyers can understand what this record does—and does not—establish.
These figures describe this inspection sample only; they do not establish the same result for every product or order.
Defects recorded in the report
Paint finish defect on a metal bed-frame component
The report records poor painting as one of the two minor defects.
Loose threads on the upholstered headboard
The report records loose threads on the headboard as the other minor defect.
Confirm what can be made—and repeated.
A photo or drawing is a useful starting point, but it may not answer every production question. New structures, materials, mechanisms, or packaging requirements need review before they are treated as confirmed specifications.
This helps both sides discuss feasibility, cost, and production consistency before the order is committed.
Confirm the required dimensions, materials, functions, and finish.
Review the production method and any technical limitations.
Confirm cost, packaging, and repeatability before proceeding.
Compare the order as a whole—not just the unit price.
For container-based purchasing, model selection, MOQ, packaging, loading efficiency, and the agreed trade terms all affect whether an order is workable for your business.
What to check in a quotation
Make sure the quotation can be compared against the products and quantities you actually intend to buy.
- Product: model, size, colour, fabric, and key specification
- Quantity: MOQ and quantity by model / size / colour
- Container: estimated 20GP / 40HQ loading quantity and compatible SKU mix
- Delivery: lead-time reference, packaging, and trade terms
What to confirm before production
Small differences in specifications can create costly problems later. Review the final order information before production starts.
- Identity: exact model and SKU
- Appearance: size, colour, and fabric code
- Construction: structure and functional configuration
- Shipment: quantity, packing, labels, and special requirements
Know how the shipment handover works.
The standard sequence below clarifies the relationship between production, inspection, loading, shipping documents, and the remaining balance. The agreed order terms govern the specific transaction.
Manufacture against the confirmed order and complete the applicable quality checks.
Coordinate loading and shipment according to the confirmed plan.
Shipping-document information is shared according to the agreed process.
The remaining balance is handled under the agreed payment terms.
Under the standard process, release follows receipt of the balance.
If something goes wrong, start with clear evidence.
Photos, videos, affected quantities, and a clear description help the team assess the issue before an appropriate response is discussed.
Record the issue
Document visible damage, missing parts, installation difficulties, or other product concerns. Include the affected quantity and relevant order details.
Assess the cause
Review whether the issue may relate to production, packaging, transport, assembly, or another factor. Do not assume the cause before reviewing the evidence.
Agree on a case-specific response
Depending on the confirmed circumstances, options may include spare parts, replacement parts, a later-shipment replacement, discount, or credit note.
Plan replenishment early
Use SKU performance, inventory, production lead time, and ocean transit time to inform the next purchasing plan.
A few points worth clarifying early.
Do I need to order a sample before every order?
No. Samples are considered for new developments, complex customization, or when requested. The need depends on the project and should be agreed before proceeding.
Can I mix different bed frames and mattresses in one container?
Different models, sizes, colours, and compatible product types may be combined when their applicable MOQ, production conditions, and container capacity allow it. The proposed mix should be reviewed before order confirmation.
Are the 30-day and 45-day lead times guaranteed?
No. They are standard references for standard and customized products respectively. The timing for a specific order must be confirmed against its requirements and production conditions.
Can every custom design be accepted?
No. New structures, materials, mechanisms, and complex requests require a feasibility and production review before they can be confirmed.
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